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Rules and regulations regarding invoices vary in different states and countries. In South Africa, invoices can be of two types - Fill tax invoice and Abridged tax invoice. A full tax invoice is used when the taxable supplies and services are equal to or more than 5000 in South African currency, i.e., R5000. Abridged tax invoices are used when the taxable supplies and services are less than R5000 and more than R50.

What Is South Africa Invoice Used For?

Depending on if the invoice is a tax invoice or a simple invoice, it is used for a different purpose. 

A simple South African invoice is used as proof of transaction to get payments. In contrast, a tax invoice is used as tax documentation given to the customer that includes the details of a business transaction along with VAT details. 

South Africa's Legal Requirements for Invoicing

In South Africa, according to legal requirements of invoicing, an invoice should necessarily include:

  • Customer’s full name, full address, and VAT number
  • Supplier’s full name, full address, VAT registration number
  • Vendor name
  • invoice serial number and date 
  • Proof of performance. 

A South Africa invoice can also be replaced with a credit note. However, in this case, the credit note should include the reason for sending it instead of an invoice. Also, the credit note should include the invoice number of the corresponding invoice it is sent against. 

Foreign currency invoices are also accepted in South Africa if they are zero-rated. If the invoice is standard rated, it should also mention the amount in SA Rand and include the converted figures. 

If you are looking for invoice template South Africa, WeInvoice has got you covered. Explore our exclusive collection of Africa templates for invoices and more.

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Why Use a Videography Invoice?

There are many uses of a video invoice, some of the most essential include:

Bookkeeping

You can keep a record of all your transactions with clients. Having a video production invoice template simplifies your bookkeeping.

Be Organized

Evaluate your monthly and yearly income and stay aware of your debtors to organize a payment plan for them. This will also help you devise a more effective financial plan for the following year, keeping your profits and balance sheet in the record.

Calculate Income

Having all your clients' contacts and billing information organized with the help of a videography invoice, you can collect payments on time. This improves your cash inflows and solves liquidity issues.

Tax

Having a sales receipt also enables a business or individual to calculate their tax payable to the state, and having a video production invoice template allows you to have a standardized procedure for it. This avoids the frustration for a tax filer, wishing to pay his taxes promptly.

How to Create a Video Production Invoice?

Irrespective of where your art of cinematography takes you, you need a reliable and responsible way to invoice your clientele. Download the video invoice template and select a free video production template in which you must include your name, studio’s name, and contact information.

If you are a registered business, then it is highly recommended to add your business branding and logo. To ensure good two-way communication, you must include the client’s name, organization, and contact information.

Throughout the month while invoicing several clients, which makes it easy to search up an invoice is its unique invoice number. Set a unique invoice number for all your clients, with the invoice date and payment due date mentioned.

Apart from the list of services with its description and rates, provide a total cost figure in the end. You should include your business’s payment collection method and outline additional payment terms and conditions.

Conclusion

Make sure you include all the essential details in your video production invoice to help a client understand what exactly they are paying for and answer queries like when, how, and where.

WeInvoice is committed to coming up with creative and detailed formats that offer you convenient video invoice templates. You can find various invoice generators at WeInvoice who create amazing video production invoice templates.

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