Auto Repair Invoice

What is an Auto Repair Invoice?

This is a legal piece of document issued to receive payment for services rendered in an auto repair shop. These services may be any of wholesome car repair, oil change or general car maintenance.

To receive payment for an auto-repair job, the mechanic may need to send out an auto repair bill or invoice. The mechanic may prepare an initial estimate. However, this estimate is only a ballpark estimate rather than the final bill and might not be a true reflection of what has been done.

Therefore during the job, updates should be made to the estimate to reflect new repairs before the final bill is handed out to the customer. This final bill is the true auto repair invoice.

What is an Auto Repair Invoice Used for?

Because of how bogus creating invoices can seem, many auto repair shops resort to using over-priced software and platforms to generate their invoices. But this shouldn’t be the case. You should stick with platforms like WeInvoice that offer free invoice templates for use.

Our auto repair invoice templates have provision for payment of the following services:

• Oil Changes
• Body work
• Towing
• Accident repair
• Ailment and balancing
• Tire replacement
• Truck and car repair
• CO₂ emission testing

and many more.

You may send in an invoice for payment before or after completion of the repair service. If the job at hand is small, you may choose to prepare and send an invoice on completion of the job. For a long-term or time-tasking job, especially if it is your first time working with the client, you can send an invoice for an upfront fee, then charge the complete fee on completion of the job.

Essentials of Auto Repair Invoice

Auto repair invoice is made up of several important details. Essential details for an auto repair invoice are:

• Auto repair shop’s logo if one is available, should updated into the auto repair invoice template
• Repair shop details such as address, name and phone numbers must be shown
• Client’s details such as his car model and make should be recorded
• A unique reference invoice number for easy filing
• Detailed list of auto repair services and their sub-total
• Due date for payment
• Total amount payable to you
• Include applicable tax
• Payment and payment method terms
• Privacy policy

After these details have been updated into the auto repair invoice template, a personalized auto repair invoice has just been made for your customer.

Must-Know Tips for Auto Repair Invoicing

There are important, yet, often overlooked tips which if implemented can make your invoice more customer friendly. Asides entering in details the services you are offering to your customer, your auto repair invoice should also contain:

• Mileage of the vehicle
• All findings from the digital inspection
• Brakes and Tire measurement
• Recommended work that was not done
• Date due for next servicing.

Incorporating these details show more due diligence to work on your part and carefulness to provide invoices tailored to suit each and every customer rather than the cookie-cutter approach many auto mechanics adopt.

FAQs

Would I still need to issue a receipt after?

Yes, you would. A receipt is an acknowledgement of payment as opposed to an invoice that informs the customer of the auto repair bill. So it has a separate use case from an invoice.

Can the MS Word invoice template be used to create any type of invoice?

Yes, it can. The most common types of invoices are interim invoice, sales invoice, Pro forma invoice, recurring invoice, past due invoice, and commercial invoice. The software has customizable templates for each of these categories.